D157 CPE E-Portfolio Schedule & Team Roles Overview
Student Name
Western Governors University
D157 Managing Resources in an Era of Disruption
Prof. Name
Date
D157 CPE E-Portfolio Schedule & Team Roles Overview
Summary of Team Roles and Responsibilities
Who were the key members selected for the project team, and what roles did they fulfill?
The project team was composed of several essential members, each designated with specific responsibilities to ensure the project’s successful completion. At the helm was the Project Manager, responsible for overseeing the entire project lifecycle. This role involved managing resources, guiding the team, and maintaining effective communication with stakeholders to align project goals and progress (Bredillet, 2018). Another vital role was that of the Stakeholder, who acted as the project sponsor by providing crucial support, oversight, and ensuring project alignment with organizational objectives.
Other team members were assigned focused duties crucial for project execution. One member was responsible for research and data collection, laying the foundation for informed decision-making. Another member managed the preparation and documentation of reports, ensuring accurate and organized project records.
What are the specific roles and tasks assigned within the Project RACI Chart?
The project utilized a RACI (Responsible, Accountable, Consulted, Informed) matrix to clearly define the roles and responsibilities related to key project tasks and deliverables. This structure facilitated clarity and accountability across the team.
| Task/Deliverable | Lead Charge Nurse & Project Manager (L.K.) | Nurse Manager (J.M.) | RN Care Manager (J.H.) | Lead Charge Nurse (M.M.) | Team Member #1 | Team Member #2 | Team Member #3 |
|---|---|---|---|---|---|---|---|
| Budgeting | R | A | A | A | |||
| Creating Work Breakdown Structure (WBS) | A | R | R | R | R | R | R |
| Writing Report | C | I | I | I | R | R | R |
| Communication | C | I | I | I | I | I | R |
| Research & Data Gathering | C | I | I | I | I | I | R |
Note: R = Responsible, A = Accountable, C = Consulted, I = Informed
This matrix ensured that all team members were aware of their specific contributions and communication flows for smooth project progress.
What were the key deliverables, timelines, and estimated completion times in Phase Two of the project?
Phase Two of the project was structured around several critical deliverables, each with a clearly defined due date and estimated time for completion to maintain schedule discipline.
| Deliverable | Due Date | Estimated Time | Completion Date |
|---|---|---|---|
| Phase 2 | 02/08/2024 | 20 minutes | 02/06/2024 |
| Pro Forma Operating Budget | 02/08/2024 | 1 hour | 02/10/2024 |
| HIP Charter | 02/08/2024 | 2 hours | |
| Go-React | 45 minutes | 02/18/2024 | |
| Reflection | 30 minutes | 02/18/2024 |
By adhering to this timeline, the team aimed to ensure timely delivery while allowing for necessary adjustments as the project evolved.
What are the personnel costs involved in the project?
Personnel costs were calculated based on the hourly rates derived from annual salaries and the projected hours each team member would dedicate to the project. The table below summarizes these financial commitments:
| Team Member | Number of Personnel | Annual Salary | Hourly Rate | Projected Hours | Individual Cost |
|---|---|---|---|---|---|
| Project Manager (AM) | 1 | $93,600 ($45 × 40 × 52) | $45 | 12 | $540 |
| Stakeholder (JM) | 1 | $83,200 ($40 × 40 × 52) | $40 | 11 | $440 |
| Stakeholder (JH) | 1 | $70,720 | $34 | 10 | $340 |
| Stakeholder (MM) | 1 | $70,720 | $34 | 10 | $340 |
| Team Member 1 | 1 | $70,720 | $34 | 4 | $136 |
| Team Member 2 | 1 | $70,720 | $34 | 5 | $170 |
| Team Member 3 | 1 | $70,720 | $34 | 4 | $136 |
| Total | $2,102 |
This detailed breakdown helped ensure transparency in budgeting and allowed for accurate financial tracking.
What is the Pro Forma Operating Budget for the project?
The operating budget incorporated various categories essential for the seamless execution of the project. These included personnel costs, supplies, safety equipment, insurance, transportation, and refreshments.
| Budget Item | Budget Amount | Comments |
|---|---|---|
| Personnel Costs | $2,102 | Salaries allocated for project team members |
| Stationery | $100 | Supplies for documentation and note-taking |
| Protective Gear | $500 | Safety equipment to prevent workplace injuries |
| Insurance | $4,000 | Coverage for potential project-related risks |
| Transport | $200 | Fuel and transportation expenses |
| Snacks | $100 | Refreshments to support long working hours |
| Total | $7,002 |
This budget ensured that both human and material resources were adequately funded for effective project delivery.
Summary of Budget Management and Cost Control
What was identified as the main expense during stakeholder meetings, and how was the budget created and managed?
During stakeholder meetings, it became clear that nurse training was the primary expense category, given its critical role in enhancing skills necessary for accurate project execution. The project manager developed the operating budget by carefully estimating the cost of each deliverable and task based on current market rates and personnel roles (Curlee, 2018).
To ensure the budget remained on track, the project manager planned frequent financial reviews—daily, weekly, and monthly—comparing actual expenses to the planned budget. This ongoing monitoring allows for early detection of variances and timely corrective actions. Additionally, tools such as Microsoft Excel were utilized for maintaining up-to-date budget records, improving accuracy, and facilitating quick adjustments (Bredillet, 2018).
References
Bredillet, C. N. (2018). Project management roles and responsibilities. Project Management Journal.
Curlee, W. C. (2018). Cost estimation and budgeting in project management. International Journal of Project Management.